加拿大外贸
英文写作技巧之：八条英文写作守则 [云南外语网]1.Organize your thoughts before writing: brainstorm、make an outline、etc. 下笔前整合思绪：脑力激荡，写出纲要等。
2.Write clearly. Be concise. Avoid wordiness. 写作清晰，务必精简，避免赘言。
3.Use good grammar and write complete sentences. 使用好的文法，写出完整句子。
4.Write simple sentences. Avoid a fancy style. 尝试简单句，避免花俏的句法。
5.Avoid slang、cliche and informal words. 避免俚语、陈腔滥调和非正式用字。
6.Avoid use of the first person (i.e. I/me/my) unless necessary to specific piece.除非必要，避免使用第一人称：如“我/我的”。
7.Writing naturally. Read it aloud. Does it sound natural? Does it flow? 自然挥洒，大声朗诵。整篇文章听起来自然吗？通顺吗？
8.Move logically from one idea to the next. Don't skip steps. 上下句意要合乎逻辑。别毫无章法乱跳。
评论
一 ~~~ the + ~ est + 名词 + (that) + 主词 + have ever + seen (known/heard/had/read, etc)
~~~ the most + 形容词 + 名词 + (that) + 主词 + have ever + seen (known/heard/had/read, etc)
例句：Helen is the most beautiful girl that I have ever seen.
海伦是我所看过最美丽的女孩。
Mr. Chang is the kindest teacher that I have ever had.
张老师是我曾经遇到最仁慈的教师。
二 Nothing is + ~~~ er than to + V
Nothing is + more + 形容词 + than to + V
例句：Nothing is more important than to receive education.
没有比接受教育更重要的事。
三 ~~~ cannot emphasize the importance of ~~~ too much. （再怎么强调……的重要性也不为过。）
例句：We cannot emphasize the importance of protecting our eyes too much.
我们再怎么强调保护眼睛的重要性也不为过。
四 There is no denying that + S + V ...（不可否认的……）
例句：There is no denying that the qualities of our living have gone from bad to worse.
不可否认的，我们的生活品质已经每况愈下。
五 It is universally acknowledged that + 句子~~ （全世界都知道……）
例句：It is universally acknowledged that trees are indispensable to us.
全世界都知道树木对我们是不可或缺的。
六 There is no doubt that + 句子~~ （毫无疑问的……）
例句：There is no doubt that our educational system leaves something to be desired.
毫无疑问的我们的教育制度令人不满意。
七 An advantage of ~~~ is that + 句子 （……的优点是……）
例句：An advantage of using the solar energy is that it won't create (produce) any pollution.
使用太阳能的优点是它不会制造任何污染。
八 The reason why + 句子 ~~~ is that + 句子 （……的原因是……）
例句：The reason why we have to grow trees is that they can provide us with fresh air.
The reason why we have to grow trees is that they can supply fresh air for us.
我们必须种树的原因是它们能供应我们新鲜的空气。
九 So + 形容词 + be + 主词 + that + 句子 （如此……以致于……）
例句：So precious is time that we can't afford to waste it.
时间是如此珍贵，我们经不起浪费它。
十 Adj + as + Subject（主词）+ be, S + V~~~ （虽然……）
例句：Rich as our country is, the qualities of our living are by no means satisfactory.
(by no means = in no way = on no account 一点也不)
虽然我们的国家富有，我们的生活品质绝对令人不满意。
十一 The + ~er + S + V, ~~~ the + ~er + S + V ~~~
The + more + Adj + S + V, ~~~ the + more + Adj + S + V ~~~（愈……愈……）
例句：The harder you work, the more progress you make.
你愈努力，你愈进步。
The more books we read, the more learned we become.
我们书读愈多，我们愈有学问。
十二 By +Ving, ~~ can ~~ （借着……，能够……）
例句：By taking exercise, we can always stay healthy.
借着做运动，我们能够始终保持健康。
十三 ~~~ enable + Object（受词）+ to + V （使……能够……）
例句：Listening to music enable us to feel relaxed.
听音乐使我们能够感觉轻松。
十四 On no account can we + V ~~~ （我们绝对不能……）
例句：On no account can we ignore the value of knowledge.
我们绝对不能忽略知识的价值。
十五 It is time + S + 过去式 （该是……的时候了）
例句：It is time the authorities concerned took proper steps to solve the traffic problems.
该是有关当局采取适当的措施来解决交通问题的时候了。
评论
商务写作是件比较头疼的事情。现在我们就来探讨一些写作技巧上的问题。这次我们就来看看怎样在写作中表达观点。
1. There are some good reasons for...
这是一个用来分析原因的句型。我们看下面的例子：
人民生活状况改善的原因有两点。首先，我们一直在贯彻执行改革开放政策。其次，国民经济正在迅速发展，而且出生率已经得到控制。
There are two reasons for the improvement in people's living conditions. In the first place, we have been carrying out the reform and opening-up policy. Secondly, there has been a rapid expansion of our national economy. Furthermore, the birth rate has been put under control.
2. My suggestions to deal with the problem are as follows. In the first place,... Secondly,... Finally, ...
这是一个提出建议的句型。我们看下面这段文字是如何使用这个句型的：
我对解决这个问题的建议如下。首先，迫在眉睫的是建立自然保护区。其次，有些濒临灭绝的珍稀野生动物应该收捕、人工喂养并繁殖。最后，对于捕猎珍稀野生动物的人必须严惩。
My suggestions to deal with the problem are as follows. In the first place, it is urgent to create nature reserves. Secondly, certain rare wild animals that are going to be extinct should be collected, fed and reproduced artificially. Finally, those who hunt them must be punished severely.
3. It is important (necessary, urgent, difficult, easy, expensive, desirable, advisable, convenient, comfortable) for sb. to do sth.
这是一个用来发表意见的句型。我们看看下面的例文：
人们希望建立更多的医院、购物中心、娱乐中心、电影院和其他公用设施来满足人民日益增长的需求。
It is desirable to build more hospitals, shopping centers, recreation centers, cinemas and other public facilities to meet the growing needs of people.
4. As a popular saying goes "Everything has two sides."
这是一个用来引起利弊分析的句型。看看下面的文段是怎么运用它的：
常言道：“事物总是一分为二的”。如今人们从科技发明中得到越来越多的好处。另一方面，科技进步也给我们带来了许多麻烦。现在许多国家的人民饱尝公害之苦。
As a popular saying goes, "Everything has two sides." Now people are benefiting more and more from scientific and technological inventions. On the other hand, the progress of science and technology is bringing us a lot of trouble. People in many countries are suffering from public hazards.
5. For example
举例阐述最常用的就是这个了。此外还有for instance, let's take... for example. 例文如下：
就拿汽车为例。汽车不仅污染城市空气，而且使城市拥挤不堪。此外，汽车造成许多交通事故。汽车所产生的噪音使居住在街道两旁的居民日夜不得安宁。
Let's take cars for example. They not only pollute the air in cities, but make them crowed. Furthermore, they cause a lot of traffic accidents. The noise made by cars disturbs the residents living on both sides of streets all day and night.
6. It is generally believed that... accepted
引证观点的常用句型。我们看看下面的例文是怎么使用这个句型的：
人们普遍认为，在发达国家人口增长的主要原因与其说是出生率的上升，还不如说是由于医疗保健的改善的使死亡率下降了。
It is generally believed that the chief reason for the increase in population in developed countries is not so much the rise in birth rates as the decline in death rates as a result of the improvement in medical care.
评论
电子邮件常看起来没有打印出来的商务信那样正式，在商场上你可决不能让你的语言显得很不正式。电子邮件可能更快捷更有效，但是你的客户和生意伙伴可不会轻易允许随随便便的通讯联系。不要害怕！继续念了解更多能使你英语邮件更规范化的简单秘诀。
从问候开始
用问候语开始邮件内容非常重要，例如"Dear Lillian,"。根据你与收件人的关系亲近与否，你可能选择使用他们的姓氏来称呼他们而不是直呼其名，例如"Dear Mrs. Price,"。如果关系比较亲密的话，你就可以说，"Hi Kelly,"如果你和公司联系，而不是个人，你就可以写"To Whom It May Concern:"
感谢收件人
如果你在回复客户的询问，你应该以感谢开头。例如，如果有客户想了解你的公司，你就可以说，"Thank you for contacting ABC Company."如果此人已经回复过你的一封邮件了，那就一定要说，"Thank you for your prompt reply."或是"Thanks for getting back to me."如果你可以找到任何机会那一定要谢谢收信人。这样对方就会感到比较舒服，而且显得更礼貌。
表明你的意图
然后，如果是你主动写电子邮件给别人的话，那就不可能再写什么感谢的字句了。那就以你写此邮件的目的开头。例如，"I am writing to enquire about …"或是"I am writing in reference to …"在电子邮件开头澄清你的来意非常重要，这样才能更好的引出邮件的主要内容。记得要注意语法，拼写和标点符号，保持句子简短明了并句意前后一致。
结束语
在你结束邮件之前，再次感谢收信人并加上些礼貌语结尾。你可以"Thank you for your patience and cooperation."或"Thank you for your consideration."开始接着写，"If you have any questions or concerns, don't hesitate to let me know." 及"I look forward to hearing from you."
结束
最后是写上合适的结尾并附上你的名字。"Best regards," "Sincerely,"及"Thank you,"都很规范化。最好不要用"Best wishes,"或"Cheers,"类的词因为这些词都常用在非正式的私人邮件中。最后，在你发送邮件之前，最好再读一遍你的内容并检查其中有没有任何的拼写错误，这样就能保证你发出的是一封真正完美的邮件！
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我们欣慰地告知你们, 我们将于明日给银行寄去5张面额为500美元的债券。
We have the pleasure to inform you that we will forward by tomorrow's mail to the Bank five bonds of $500 each.
您昨日告知向上海发出25箱的信函我们已敬悉。
We have the pleasure to acknowledge your favour of yesterday advising 25 cases for Shanghai.
同函奉上有关文件。
We have the pleasure of enclosing herewith the documents.
谨送上50,000美元的支票一张。
We have pleasure in forwarding you a cheque for $50,000.
兹随信附去50包棉花的提单一张。
We have pleasure in enclosing herewith a Bill of Lading covering 50 bales of cotton.
祈注意 "B House" 是B大街10号。
We have pleasure to bring to your notice "B House" No. 10B Avenue.
我们愿向您提出下列订货: ...
We have much pleasure of placing the following order with you: ...
谨以此确认我今晨的口头订货。
I have much pleasure in confirming my verbal order of this morning.
我们高兴地通知您, 从伦敦给您发来的书和其它东西的邮包已经到达。
We take pleasure in informing you that a parcel containing books and others has arrived for you from London.
我们愿按每磅900美元接受您的订单。
We shall be pleased to enter your order at $900 per pound.
今愿提供玩具10箱每箱优惠价1000元。
I shall be pleased to supply you with 10 cases of toys at the low price of $1000 per box.
我们将乐意您参观本公司所出售的几种保险柜。
We shall be pleased to show you some of our safes.
我们欣慰的告知您, 去年度业务是最成功的一年。
We are glad to inform you that the past year has been a most successful one.
兹报告本市的S.公司情况。
We are glad to report on S. & Co., of this cith.
敝人欣闻您已接受我的报价。
I an glad that you have accepted my offer.
如蒙告知所需印刷费用, 则不胜欣慰。
I Shall be glad if you will kindly give me a price for printing.
兹答复所询有关S.公司的情况。
We are glad to answer your inquiry concerning S. & Company.
评论
商务英语书信(Business or Commercial English Correspondence)是指交易时所使用的通信。在美国，常用Business writing，它包括书信、电报、电话、电传、报告书、明信片等。
英语和美语在书信体例方面存在着一定的差异，比如信头和称呼、书信格式、遣词、结尾客套语等均有所不同。一般来说，英国书信较为保守，许多英国人喜欢用老式书信体，用词较为正式刻板，而美国书信语言非常生气、有活力，格式也较为简便。因此当我们写信的对象是英国或其旧殖民地国家时，要使用标准式英语Queen's English，也就是Standard English；如果写信的对象是美国或美国势力范围的地区时，就要用美国英语。当然，英国式的语言文化近年来也有变化，但总体来说，两者间的差异是很明显的。
商业英文书信，一般都要求用打字机或电脑整齐地打印，左边各行开头垂直的，称为垂直式或齐头式(block style)，美国常用这种格式；每段的第一个词缩进去，称为缩进式或锯齿式(indented style)，英国常用此格式。垂直式的职务及签名都在左边的边栏界线，这种格式，在极度尊重工作效率的美国公司，已普遍采用。
正式的商业英语书信要在称呼的上方写上收信公司名称和地址或收信人的名字全称、职务及地址，称为信内地址（Inside address）。信内地址的写法也有垂直式和缩进式之分，垂直式或称美国式将各行并列，缩进式或称英国式将各行依次退缩。不过，笔者注意到，近来英国商业书信信内地址并未依次缩进，似乎与美国式相同。此外，在美国还流行一种普通收信人地址的写法，就是在书信的Inside Address中，把门牌号和街名都省略掉。
在英文书信中要使用敬语，最普遍的敬语是Mr， Mrs和Miss（用于未婚女性）。英国人常在男性的姓名之后用Esq. (Esquire的缩写)，不过在商业上也在慢慢地改用Mr. 和Mmes. (Madam的复数形式)，用于二个女士以上。Messrs（Mr的复数形式）用于二个以上的男人，或用于二个以上的男人组成的公司或团体。在英国式英文信里，Mr， Mrs， Messrs，均不加缩写句点，相反地趋向于进步自由的美语反而加缩写句点如Mr., Mrs., Messrs.。
在称呼方面，商业上最普遍的有Gentlemen（美国式）与Dear Sirs（英国式）二种，相当于我国的“敬启者”或“谨启者”。如果信是写给某个公司单位的，不是写给某个具体人的，美语用Gentlemen（复数形式），英语用Dear Sirs。如果对方公司只一人时，必须使用Sir/Dear Sir。称呼后一般要使用标点符号，英国式采用逗号(comma)，美国式用冒号(colon)。
书信结尾客套语(complimentary close)有多种，相当于我国书信在结尾时使用的“敬礼”、“致敬”、“顺安”等句。最为典型的美国式写法是Sincerely和Best regards，典型的英国式表达有Yours sincerely（熟人或知道对方姓名），Best wishes, Kind regards 和Yours faithfully（不知姓名）。此外，英国式的客套语还有特别礼貌的格式，但除了特殊情况外，现在不再使用。
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1、本合同用英文和中文两种文字写成，一式四份。双方执英文本和中文本各一式两份，两种文字具有同等效力。
The contract is made out in English and Chinese languages in quadruplicate, both texts being equally authentic, and each Party shall hold two copies of each text.
2、本合同由双方代表于1999年12月9日签订。合同签订后，由各方分别向本国政府当局申请批准，以最后一方的批准日期为本合同的生效日期，双方应力争在60天内获得批准，用电传通知对方，并用信件确认。若本合同自签字之日起，6个月仍不能生效，双方有权解除本合同。
This contract is signed by the authorized representatives of both parties on Dec. 9, 1999. After signing the contract, both parties shall apply to their respective Government Authorities for ratification. The date of ratification last obtained shall be taken as the effective date of the Contract. Both parties shall exert their utmost efforts to obtain the ratification within 60 days and shall advise the other party by telex and thereafter send a registered letter for confirmation.
3、本合同有效期从合同生效之日算起共10年，有效期满后，本合同自动失效。
The contract shall be valid for 10 years from the effective date of the contract, on the expiry of the validity term of contract, the contract shall automatically become null and void.
4、本合同期限届满时，双方发生的未了债权和债务不受合同期满的影响，债务人应向债权人继续偿付未了债务。
The outstanding (未了的)claims and liabilities（债权和债务） existing between both parties on the expiry of the validity of the contract shall not be influenced by the expiration of this contract. The debtor shall be kept liable until the debtor fully pays up his debts to the creditor.
附上商务英语常用词汇
Agreement and contract（协议与合同）
agency agreement 代理协议
agreement on general terms and conditions on business
一般经营交易条件的协议
agreement on loan facilities up to a given amount商定借款协议
agreement fixing price共同定价协议
agreement on import licensing procedure 进口许可证手续协议
agreement on reinsurance 分保协议
agreement to resell 转售协议
bilateral agreement 双边协议
bilateral trade agreement 双边贸易协议
commercial agreement 商业协定
compensation trade agreement 补偿贸易协议
distributorship agreement 销售协议
exclusive distributorship agreement 独家销售协议
guarantee agreement 担保协议
international trade agreement 国际贸易协议
joint venture agreement 合营协议
licensing agreement 许可证协议
loan agreement 贷款协议
management agreement 经营管理协议
multilateral trade agreement 多边贸易协议
operating agreement 经营协议
partnership agreement 合伙契约
supply agreement 供货合同
trade agreement 贸易协议
written contract 书面协议
ad referendum contract 暂定合同
agency contract 代理合同
barter contract 易货合同
binding contract 有约束力合
blank form contact 空白合同
commercial contract 商业合同
compensation trade contact 补偿贸易合同
cross licence contract 互换许可证合同
exclusive licence contract 独家许可证合同
Ex contract 由于合同
Export contract 出口合同
Firm sale contact 确定的销售合同
Formal contract 正式合同
Forward contract 期货合同
Illegal contract 非法合同
Import contract 进口合同
Indirect contract 间接合同
Installment contract 分期合同
International trade contract 国际贸易合同
评论
1)A first enquiry
Dear Sirs,
We have learned from Smith and Company of Birmingham that you manufacture a range of high-fashion handbags in a variety of leathers.
We operate a quality retail business and although our sales volume is not large , we obtain high prices for our goods.
Would you please send me a copy of your handbag catalogue with details of your prices and payment terms?
We would find it most helpful if you could also supply samples of the various skins from which the handbags are made.
Yours faithfully,
Sandra Jones
Manager
====================================
A first enquiry
第一次询价
Dear Sirs,
执事先生:
We have learned from Smith and Company of Birmingham that you manufacture a range of high-fashion handbags in a variety of leathers.
从伯明翰.史密斯公司!获悉贵公司制作了一系列款式新颖的皮革手提包.
We operate a quality retail business and although our sales volume is not large , we obtain high prices for our goods.
本公司经营高档零售业务,虽然销量不多,但货品属优质高档.
Would you please send me a copy of your handbag catalogue with details of your prices and payment terms?
现恳请惠寄货品目录、价格表和付款方式细则.
We would find it most helpful if you could also supply samples of the various skins from which the handbags are made.
此外,如蒙提供各类皮革样本,不胜感激.
Yours faithfully,
Sandra Jones
Manager
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Useful phrases
1.We have learned from … that you
从…获悉贵公司…
2.We operate a quality retail business
本公司经营高档零售业务
3.Would you please send me a copy of your handbag catalogue
现恳请惠寄货品目录…
4.We would find it most helpful if you could also supply samples of
如蒙提供各类…样本,不胜感激
=======================================
Notes段意解说
1.Say how you obtained the company’s address and indicate what you are interested in.
各知如何取得收信人地址及发信原因．
2.Introduce yourself and describe your field of activity.
自我介绍有关经营的业务范围
3.Make your main request.
提出请求
4.The second request is going to cost the company more. Make it tactfully.
第二个请求花费较大，需要得体地提出．
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Alternative phrases替代用语
We have learned from Smith and Company of Birmingham that you manufacture a range of high-fashion handbags in a variety of leathers.
(I have been told by/I have heard from…)
(…handbags in several different leathers…)
We operate a quality retail business and although our sales volume is not large , we obtain high prices for our goods.
Would you please send me a copy of your handbag catalogue with details of your prices and payment terms?
We would find it most helpful if you could also supply samples of the various skins from which the handbags are made.
(It would be very helpful if…)
(…from which you make the handbags.)
============================================
Comments 评注
The enquiry is brief and to the point, telling the reader exactly what the enquiry is about. It requests the usual free literature and politely asks for an additional item: samples.
这封信简明扼要，让收信人确切清楚查询内容．先要求索取赠阅目录，再礼貌地要求提供样本
评论
(2) Reply to a first enquiry
Dear Ms Jones,
Thank you for your enquiry of 16 July. We are pleased to hear that you are interested in our products.
We are sending you a copy of our latest catalogue under separate cover, together with samples of some of the skins we regularly use in the manufacture of our products.
I regret to say that we can not send you the full range of samples. You can be assured , however, that such skins as crocodile and ostrich, not include in the watch, are of the same high quality.
Mrs Angela Wane, our European Sales Manager, will be in the UK next month and will be pleased to call on you. She will have with her a wide range of our products. When you see them, we think that you will agree that only the best quality materials are used, and that the high standard of workmanship will appeal to the most discriminating buyer.
We also manufacture a wide range of leather belts and gloves in which you may be interested. They are fully illustrated in our catalogue and are of the same high quality as our handbags. Mrs Wane will be able to show you examples when she calls.
We look forward to receiving an order from you.
Yours sincerely,
Damien Carr
Marketing Vice-President
===========================================
Reply to a first enquiry
答复第一次询价
Dear Ms Jones,
琼斯女士:
Thank you for your enquiry of 16 July. We are pleased to hear that you are interested in our products.
7月16日来函询价忆收到.得悉贵公司对我们的产品有兴趣,实感荣幸.
We are sending you a copy of our latest catalogue under separate cover, together with samples of some of the skins we regularly use in the manufacture of our products.
兹奉上我们最新的产品目绿和常用的皮革样本,谨供参考.
I regret to say that we can not send you the full range of samples. You can be assured , however, that such skins as crocodile and ostrich, not include in the watch, are of the same high quality.
很抱歉未能寄上全套样本,但其它诸如鳄鱼皮、驼鸟皮等皮革都是同样优质上乘的.
Mrs Angela Wane, our European Sales Manager, will be in the UK next month and will be pleased to call on you. She will have with her a wide range of our products. When you see them, we think that you will agree that only the best quality materials are used, and that the high standard of workmanship will appeal to the most discriminating buyer.
本公司欧洲营业经理安杰拉.韦恩太太将于下月携同各类产品前赴英国,.届时您若能抽空与她面谈和看看我们的产品,相信也会同意我们的产品质料上乘、手工精巧,能吸引最有鉴赏力的买主.
We also manufacture a wide range of leather belts and gloves in which you may be interested. They are fully illustrated in our catalogue and are of the same high quality as our handbags. Mrs Wane will be able to show you examples when she calls.
除了手提包外,本公司亦制造多种系列精美的皮带和手套,贵公司如感兴趣,可参看产品目录中所刊登的插图.韦恩太太拜访时将向您展示样本.
We look forward to receiving an order from you.
期待接到您的订单.
Yours sincerely,
Damien Carr
Marketing Vice-President
销售部副总经理
=============================================
Useful phrases
1. We are pleased to hear that you are interested in our products.
得悉贵公司对我们的产品有兴趣,实感荣幸.
2. I regret to say that we can not send you the full range of samples.
很抱歉未能寄上全套样本…
3. She will have with her a wide range of our products.
携同各类产品…
4. We think that you will agree that only the best quality materials are used
…相信也会同意我们的产品质料上乘、手工精巧…
5. The high standard of workmanship will appeal to the most discriminating buyer.
…能吸引最有鉴赏力的买主.
======================================
Notes段意解说
1.Make the reference clear and respond.
确认来函,作出响应.
2.State what acting you are taking
详述现正采取的措施
3.Explain why you have not been able to meet the request in full
解释未能满足收信人所有要求
4.Add details of any follow-up action
告知其它后续措施
5.Broaden the customer’s interest, hoping to sell additional products.
吸引收信人对其他产品的兴趣,尽量推销
======================================
Alternative phrases替代用语
Thank you for your enquiry of 16 July. We are pleased to hear that you are interested in our products.
(I refer to your…)
(I am glad to…)
We are sending you a copy of our latest catalogue under separate cover, together with samples of some of the skins we regularly use in the manufacture of our products.
I regret to say that we can not send you the full range of samples. You can be assured , however, that such skins as crocodile and ostrich, not include in the watch, are of the same high quality.
(I am sorry to…)
(I can assure you, however,…)
Mrs Angela Wane, our European Sales Manager, will be in the UK next month and will be pleased to call on you. She will have with her a wide range of our products. When you see them, we think that you will agree that only the best quality materials are used, and that the high standard of workmanship will appeal to the most discriminating buyer.
(…that we use the best quality materials…)
(…the most discerning…)
We also manufacture a wide range of leather belts and gloves in which you may be interested. They are fully illustrated in our catalogue and are of the same high quality as our handbags. Mrs Wane will be able to show you examples when she calls.
We look forward to receiving an order from you.
===========================================
Comments评注
This is a concise, yet full, response to the enquiry. It demonstrates the efficiency and dynamism of the company’s approach. The visit of a sales representative will almost certainly lead to a sale.
本信精要详尽,同时显示发信人公司处理效率和冲劲.派营业代表到访将可建双方的合作关系.
评论
(3)An enquiry for steel screws
Dear Sirs,
We are interested in buying large quantities of steel screws in all size. We would be obliged if you would give us a quotation per kilogram C&F Liverpool, England.
It would also be appreciated if you could forward samples and your price list to us.
We used to purchase these products from other sources. We may now prefer to buy from your company because we understand that you are able to supply larger quantities at more attractive prices. In addition, we have confidence in the quality of your products.
We look forward to hearing from you by return.
Yours faithfully,
Nigel Brown
Purchasing Manager
=========================================
An enquiry for steel screws
钢螺钉询价
Dear Sirs,
营业部主管,
We are interested in buying large quantities of steel screws in all size. We would be obliged if you would give us a quotation per kilogram C&F Liverpool, England.
本公司有意大量购买各型号钢螺钉,欲知每公斤送抵英国利物浦的成本加运费价格.如蒙惠赐上述报价单,不胜感激.
It would also be appreciated if you could forward samples and your price list to us.
如能惠寄样本和价格表,亦必感谢不尽.
We used to purchase these products from other sources. We may now prefer to buy from your company because we understand that you are able to supply larger quantities at more attractive prices. In addition, we have confidence in the quality of your products.
本公司素来向其它公司购买此类货品,闻悉贵公司货品质优价廉,故欲与贵公司建立合作关系.
We look forward to hearing from you by return.
专此候复.
Yours faithfully,
Nigel Brown
Purchasing Manager
采购部经理
======================================
Useful phrases实用短语
1.We would be obliged if you would give us a quotation per…
如蒙惠赐上述报价单,不胜感激.
2.It would also be appreciated if you could forward samples and your price list to us.
如能惠寄样本和价格表,亦必感谢不尽.
3. We have confidence in the quality of your products.
…闻悉贵公司货品质优价廉…
==============================
Notes段意解说
1.State the enquiry clearly, giving details.
详细告知询价项目和细则
2.State any additional requests
说明其它请求
3.Explain why you are approaching this particular company
解释选择与收信人公司接洽的原因.
4.Ask for a quick response
要求尽早回复.
====================================
Alternative phrases替代用语
We are interested in buying large quantities of steel screws in all size. We would be obliged if you would give us a quotation per kilogram C&F Liverpool, England.
(We would like to purchase…)
(We would be grateful if…)
It would also be appreciated if you could forward samples and your price list to us.
(We would appreciate it…)
We used to purchase these products from other sources. We may now prefer to buy from your company because we understand that you are able to supply larger quantities at more attractive prices. In addition, we have confidence in the quality of your products.
(We previously purchased…)
(…we are given to understand…)
(…more competitive prices…)
We look forward to hearing from you by return.
=======================================
Comments 评注
The enquiry is clearly stated with all relevant details at this stage. It makes it clear that the prospective purchaser wishes to buy quite large quantities but wants top quality products at very competitive prices.
有关询价项目和细则均清楚列明.此外,发信人亦表示只要货品质优价廉,便会大批购买.
评论
(4)Reply to an enquiry for steel screws
Dear Mr Brown,
Thank you for your enquiry of 2 October 1995. In reply, we would like to make the followings offer, subject to our final confirmation:
Production: Steel screws
Specifications: As per the attached list
Packing: Loose in boxes of 5kg net
Quantity: 100 boxes
Price: As per the attached list
Shipment: January/February 1996
Payment: Confirmed, irrevocable letter of payable by draft on sight to be opened 30 days before the time of shipment.
Under separate cover, we have sent you samples of various sizes, our catalogue and price list.
If you find our offer acceptable, please telex or fax us for confirmation.
Yours sincerely,
K T Chang
Sales Manager
================================
Reply to an enquiry for steel screws
答复钢螺钉询价
Dear Mr Brown,
布朗先生,
Thank you for your enquiry of 2 October 1998. In reply, we would like to make the followings offer, subject to our final confirmation:
贵公司1998年10月2日询价函收悉.如下报价需在本公司确认后,方可有效:
Production: Steel screws
产品:钢螺钉
Specifications: As per the attached list
规格:依照附表
Packing: Loose in boxes of 5kg net
包装:凈重5公斤散装箱
Quantity: 100 boxes
数量:100箱
Price: As per the attached list
价格:依照附表
Shipment: January/February 1999
装运:1999年1月至2月
Payment: Confirmed, irrevocable letter of payable by draft on sight to be opened 30 days before the time of shipment.
付款:保况不可撤销即期信用证,需于装运前230天开立
Under separate cover, we have sent you samples of various sizes, our catalogue and price list.
另函附寄各型号样本、商品目录和价格表.
If you find our offer acceptable, please telex or fax us for confirmation.
如题公司接受上述报价,请尽早落实定单为盼.
Yours sincerely,
K T Chang
Sales Manager
销售部经理
================================
Useful phrases
1.We would like to make the followings offer, subject to our final confirmation
如下报价需在本公司确认后,方可有效
2. Under separate cover, we have sent you samples of various sizes, our catalogue and price list.
另函附寄各型号样本、商品目录和价格表.
==================================
Notes段意解说
1.Acknowledge the enquiry identifying the reference
确认来函和查询事宜.
2.Tabulate the details of the offer for absolute clarity. Define the method of payment (letter of credit) precisely.
把各项要点详列成表.清楚注明付款规定.
3.List samples and other enclosures to be sent in a separate parcel.
告知有关附件和样本将另函寄奉.
评论
4.Encourage a speedy reply
敦促早日回复.
==================================
Alternative phrases替代用语
Thank you for your enquiry of 2 October 1995. In reply, we would like to make the followings offer, subject to our final confirmation:
(In reply to your enquiry of…)
(The offer is conditional on our final confirmation.)
Production: Steel screws
Specifications: As per the attached list
Packing: Loose in boxes of 5kg net
Quantity: 100 boxes
Price: As per the attached list
Shipment: January/February 1996
Payment: Confirmed, irrevocable letter of payable by draft on sight to be opened 30 days before the time of shipment.
Under separate cover, we have sent you samples of various sizes, our catalogue and price list.
If you find our offer acceptable, please telex or fax us for confirmation.
(If our offer is acceptable…)
=========================================
Comments评注
The offer is concise and clear. The method of payment, letter of credit, is the securest form of payment when dealing with export orders. Tabulating details of an offer provides a simple checklist for the customers to follow. The offer is conditional to allow for any unforeseen problems such as cost increases.
报价简洁明确,项目详列成表.令收信人一目了然.需经发信人最后确认方为有效.可避免因其它因素而引致的成本上涨.以信用证付款是处理出口订货最可靠的方法.
评论
(5)Asking for a pro forma invoice
Dear Sirs,
One of our clients has asked us to obtain a pro forma invoice for the following product:
Lion Brand Nail Clippers Model 21 chrome plated.
Please send us your pro forma invoice in triplicate for 500 dozens of the above product as soon as possible so that we can get our client’s confirmation.
We will have to no problem in obtaining the import licence. As soon as this is approved, a letter of credit will be opened in your favour.
Yours faithfully,
T S Khayam
Import Manager
===================================
Asking for a pro forma invoice
索取形式发标
Dear Sirs,
执事先生:
One of our clients has asked us to obtain a pro forma invoice for the following product:
本公司客户要求获得下列产品的形式发票
Lion Brand Nail Clippers Model 21 chrome plated.
狮牌21型镀铬指甲钳2500打
Please send us your pro forma invoice in triplicate for 500 dozens of the above product as soon as possible so that we can get our client’s confirmation.
现请贵公司尽快寄送一式三份的形式发票给我们,以便取得该客户的确认.
We will have to no problem in obtaining the import licence. As soon as this is approved, a letter of credit will be opened in your favour.
申请进口许可证并无困难.此事一经同意,本公司将立即开立以贵公司为收款人的信用证.
Yours faithfully,
T S Khayam
Import Manager
进口部经理
===========================================
Useful phrases实用短语
1.One of our clients has asked us to obtain …
本公司客户要求获得…
2. We will have to no problem in obtaining the import licence.
申请进口许可证并无困难.
3. As soon as this is approved, a letter of credit will be opened in your favour.
此事一经同意,本公司将立即开立以贵公司为收款人的信用证.
=====================================
Notes段意解说
1.State the request and identify the product
告知请求和有关的产品.
2.Give details of the proposed order and the reasons for requesting the pro forma invoice
详细暂拟订单细节和请求发出形式发票
3.Add any other details and state the proposed method of payment
附加其它资料和列明暂拟的付款方法.
==================================
Alternative phrases
One of our clients has asked us to obtain a pro forma invoice for the following product:
(One of our customers has asked us to get…)
Lion Brand Nail Clippers Model 21 chrome plated.
Please send us your pro forma invoice in triplicate for 500 dozens of the above product as soon as possible so that we can get our client’s confirmation.
(Please send three copies of your pro forma invoice …)
We will have to no problem in obtaining the import licence. As soon as this is approved, a letter of credit will be opened in your favour.
(We will not encounter any difficulty in…)
===========================================
Comments评注
A pro forma invoice is not a request for payment. It is a simple way of showing a potential customer what an order is going to cost. It makes the vendor go through the actual process of costing the order. In this case the pro forma invoice is required for a third party. A dozen(12) is still a quantity often used by some traders. A gross(144) is also used, but less frequently.
形式发票并非付款通知,而是卖主按正式程序报价,让潜在客户预算成本.这里述及的形式发票是为第三者索取的.’打’(12件)仍常用于商业贸易中,但’罗’(144件,即12打)刚较为少见.
评论
太棒了,很实用,谢谢............
评论
(6)Sending a pro forma invoice
Dear Mr Khayam,
In reply to: your request , dated 14 July 1999, we have much pleasure in sending you our pro forma invoice in triplicate.
For your information , our offers usually remain open for about a week. Seeing that our nail clippers are selling very fast, we suggest that you act on the quotation without delay.
We look forward to hearing from you.
Yours sincerely,
M T Lui
Export Manager
============================
Sending a pro forma invoice
寄送形式发票
Dear Mr Khayam,
哈亚姆先生,
In reply to: your request , dated 14 July 1996, we have much pleasure in sending you our pro forma invoice in triplicate.
现应1999年7月14日的要求, 谨寄上形式发票一式三份.
For your information , our offers usually remain open for about a week. Seeing that our nail clippers are selling very fast, we suggest that you act on the quotation without delay.
兹奉告本公司的报价一般有效期一周.另因本公司出品的指甲钳销路极佳,为免向隅,贵公司宜尽早回复.
We look forward to hearing from you.
烦请早日赐复
Yours sincerely,
M T Lui
Export Manager
出口部经理
=========================================
Useful phrases实用短语
1. We have much pleasure in sending you…
谨奉上…
2. Our offers usually remain open for about a week
本公司的报价一般有效期一周
3. We suggest that you act on the quotation without delay.
贵公司宜尽早回复
====================================
Notes段意解说
1. Identify the request and state what action you are taking.
确认来函并告知采取的措施
2. Encourage the potential customer to act quickly.
敦促收信人尽早回复
==========================================
Alternative phrases替代用语
In reply to: your request , dated 14 July 1999, we have much pleasure in sending you our pro forma invoice in triplicate.
(In answer to your request of…)
(…we enclose our…)
For your information , our offers usually remain open for about a week. Seeing that our nail clippers are selling very fast, we suggest that you act on the quotation without delay.
(…our offers are normally firm for…)
(Since the product is selling quickly, please respond as soon as possible)
We look forward to hearing from you.
================================================
Comments 评注
This is concise response to a request. At the same time it encourages and early reply. The language is rather formal with a few redundant. Set phrases are, however, used; see the phrases on the right for simpler alternative.
本信先就来函作简复,并催促收信人早日回复.文字规范而简洁
加拿大电商昨天我把提单复件发给了客户，今天收到了他回信，如下： Dear Nicholas, please send all shipping documents. We will check B/L copy and we will reply ASAP. Thank you Best Regards ......................................... 加拿大电商刚从事这行半年，对电子行业不了解，自己整理了些，算是学习，供大家分享，也请大家补充。我毕竟是个文科生，对这方面知识严重欠缺。 DVD:英文全名是Digital Video Disk, 即数字视频光
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